Hempstead
Parish Council

2018
January February March April May June
July August September October November December

Parish Council Contact List

ResponsibilitiesNameTelephone
Chairman + Police LiasonSean McCarthy01799 599558
Village Hall + Emergency Planning
    + Flooding
John Sladen01799 586429
Village WebsiteNicola McNeill01799 598074
EnvironmentAlan Weedon01799 599366
Traffic + Legal IssuesMark Welbourn01799 599238
Highways + Public FootpathsDavid Drane01799 599397
Neighbourhood Watch + Tree Warden
    + Affordable Housing
Sara Scott01799 599178
Clerk + Responsible OfficerMartyn Long 
MINUTES OF THE HEMPSTEAD PARISH COUNCIL

26 September 2018 at 8 pm in the Village Hall
Present: Part Time:
Members of the Public:
  • Hazel Weedon

The meeting started at 8.08pm

  1. APOLOGIES FOR ABSENCE

    Apologies for absence were received from County Councillor Simon Walsh

  2. REPORTS OR CONTRIBUTIONS FROM DISTRICT AND COUNTY COUNCILLORS

    None received.

  3. MINUTES OF THE PREVIOUS MEETING HELD July 26th 2018

    were agreed as a correct record and duly signed.

  4. MATTERS ARISING NOT COVERED ELSEWHERE

    There were none

  5. DEFIBRILLATOR

    A meeting had been arranged for Wednesday 12th September at 8.15pm in the Village Hall to demonstrate defibrillators and supply further information.

    Fundraising was discussed. Tesco and Waitrose are likely to take anything up to 6 months. Mr Welbourn reported that the two Stansted charities were available to Parish Councils. Simon Howell has allocated £500 from the new homes fund and this had already been received. The supply of the defibrillator should be less than £2000 and there would be yearly running costs of about £150 per annum. These figures would be confirmed at the meeting.

    It was agreed that the best location would be, subject to Village Hall Management Committee agreement, at the front of the Village Hall just outside the entrance hall.

    The Council were unanimous that, subject to the information received at the meeting on the 12th being favourable, we should go ahead with this project.

  6. ANNUAL ASSEMBLY

    Matters arising, deferred from last meeting.

    The hedges at bottom of Church Hill had now been cut after a request from the Chairman. This has significantly improved visibility when turning onto the main road

    Speeding on Church Hill: It was agreed that some of this was down to local residents driving dangerously. It was agreed, after several possibilities were mooted, that the Clerk would write to Tricia Ridgway asking if there was any possibility of siting Community Speedwatch activity in this location. The problem would also be mentioned in the next newsletter.

    Mobile Phone reception: It was agreed that the Clerk should write to Ee and Vodaphone asking for a meeting to discuss the very poor reception in the village.

  7. HIGHWAYS AND RIGHTS OF WAY

    David Drane Report - The potholes in Wincelow Hall Rd and Witchtree Lane had been effectively repaired. He had reported bald patches in the tarmac that appeared in the very hot weather in several locations.

    Footpath Cutting - No cutting had taken place on the footpaths for the whole of this year despite the matter being raised with County Councillor Walsh and Highways department by the Parish Council and concerned residents. The Chairman agreed to contact Councillor Walsh. It was agreed that the Council should investigate the possibility of undertaking the work themselves as several adjacent parishes already do. The most important paths would have to be identified and a contractor found. Local farmers were generally good at cutting or spraying the cross-field paths to keep them clear. This exercise would have to be done before the next budget was agreed and the precept substantially increased.

    Local Highways Panel - Rissa Long had sent an email requesting for any schemes that parishes wished to be considered should be put forward. It was agreed that there was little chance of success and we already had the 40mph buffer zone on the main road towards Boyton’s Lane on their list. There were some indications that this might receive attention in the last quarter of the year but it was not clear if this was for survey or actual work.

  8. ENVIRONMENT

    Flooding - Ms Frost’s request for compensation for the damage caused to her driveway by a broken drain had been refused despite a sympathetic hearing when there was a meeting with Councillor Walsh, Mr Sladen, Chris Stoneman and the County Engineer.

    The Parish Council was fully behind her claim and regretted the decision.

    The drain opposite The Cobb was still not working and Mr Sladen had received no answer from Chris Stoneham on this issue

    Wellyard Trees - The Chairman had now received a quote from Chas Johnson for £400 to take down a dangerous tree at Wellyards. It was agreed that this work should go ahead.

  9. PLANNING

    Chaseside - Mrs Scott declared an interest and left the meeting for this item. The proposed new house on the site of an existing garage was not seen to be problematic and no comments would be passed to Uttlesford planning department

  10. FINANCE

    Payments to J Basham, Grass Cutting £330 and M Simmons paving etc £500 were confirmed and the appropriate invoices signed.

    Three was a carry forward of about £500 from last year and this would help with some of the unexpected expenditure such as the tree work at Wellyard.

    The Clerk reported that he was working on an updating of the Financial Regulations as identified in the internal audit. A draft of this would be with councillors shortly.

  11. CORRESPONDENCE

    Mr Weedon had done some work towards special commemorations to mark the centenary of the end of World War 1. He had collated brief details of each of the soldiers mentioned on village memorials. These would be presented on laminated sheets attached to white crosses decorated with a poppy.

    It was agreed that Mrs McNeill would work with Mr Weedon on preparing the sheets and Mr Drane and Mrs Scott would prepare the crosses which Mr Sladen would paint white. A budget of £100 was agreed to purchase the wood.

  12. COMMUNICATION

    Ms Frost had identified some updating required on the website. Mrs McNeill agreed to ensure that this was done.

  13. VILLAGE HALL

    It had been agreed to update the heating system in the village hall at a cost of £2800 plus vat. A boiler service was also planned.

    A quote had been obtained from BT for the installation of WiFi. There was the possibility of a £400 grant from Essex Community Initiative Fund. The Radwinter Pre-School group had agreed to pay half the monthly cost plus a possible contribution towards the installation if necessary. Mr Long would investigate the grant as a matter of urgency.

FUTURE MEETINGS - Thursdays 11th October and 23rd November both at 8pm in the village hall. There would be no meeting in December unless a specific need arose.

Meeting finished at 9.20 pm




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