Hempstead
Parish Council

2019
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July August September October November December

Parish Council Contact List

ResponsibilitiesNameTelephone
Chairman + Police Liason + Village HallSean McCarthy01799 599558
Village WebsiteDiana Frost01799 599771
EnvironmentAlan Weedon01799 599366
Traffic and Legal IssuesMark Welbourn01799 599238
Highways + Public FootpathsDavid Drane01799 599397
Neighbourhood Watch + Tree WardenLaura Saxel 
Clerk + Responsible OfficerMartyn Long 
MINUTES OF THE MEETING OF HEMPSTEAD PARISH COUNCIL

held at the Village Hall on Tuesday 1st October 2019 at 8.15 pm
Present: Part Time:
Members of the Public:

The Parish Council meeting started at 8.15 pm

  1. APOLOGIES FOR ABSENCE

    Mr Mark Welbourn

  2. REPORTS FROM DISTRICT OR COUNTY COUNCILLORS

    County Councillor Simon Walsh had sent his September report that had been circulated.

    District Councillor Alan Storah had sent in a report that had been circulated. He ran through the items though there were no significant changes from the previous meeting.

    The Chairman thanked him again for his report and attendance.

  3. MINUTES OF THE PREVIOUS MEETING

    held Thursday 5th September were agreed as a correct record. Mrs Saxell pointed out that an amendment of previous minutes had not been made on the website copy. The Clerk agreed to contact Brian Kitchen to make the correction.

  4. MATTERS ARISING NOT COVERED ELSEWHERE

    None not covered elsewhere.
  5. PLANNING

    Frenches Farm UTT/19/1987/OP and Land South of Limes: UTT/19/1756/FUL No comments had been submitted for either and the outcomes were awaited.

    Boytons reapplication for Nursery UTT/19/1979/FUL Opposing comments submitted. It was noted that a lot of local residents and some apparent customers of the nursery had sent in comments.

    Bramley Hollow: UTT/19/2082/OP Comments supporting this application had been submitted by Councillor Welbourn.

    Ronans Barn UTT/19/2140/FUL Retrospective to acknowledge new build. As this was only a change of description from conversion to new build, and the bungalow had been completed with full approval throughout by building control, no comments were deemed necessary.

  6. NEIGHBOURHOOD WATCH

    Mrs Saxel reported that she still had no response from a further item in the newsletter. There were no sign ups to Ourwatch-Hempstead which is open for residents to join and share further information. She could not sign up others to it but would encourage residents to do so.

    Book-a-ride was not being used by villagers. Those who had tried it had experienced reluctance in getting the service to serve the rural community. There were also questions as what assistance drivers could legally offer to passengers with mobility etc needs. It was agreed to investigate this further.

  7. CORRESPONDENCE

    A Consultation re Essex Highways services had been received and it was agreed that the Clerk would respond.

  8. HIGHWAYS AND RIGHTS OF WAY

    Local Highway Panel 40 mph zone: No further details of a start date had been received.

    David Drane reported that he had been in contact with the Highways Rangers and they had continued with some of the jobs that he has reported, The Hedge at Harvey Way had been cut, Finger Posts have been replaced and the Village sign base repaired. The railings at Wellyard and the signpost at Campions End were awaiting action. Also, the footpath bridges were still being chased. The council were pleased with what had been achieved and the Chairman thanked Mr Drane for his persistence.

  9. ENVIRONMENT

    The Borough: The Chairman had failed to contact the Definitive Map Manager regarding the status of this route despite several phone calls and two unanswered written messages. Mr Nigel Smith had kindly cut a path through the vegetation that enabled it to be use as a footpath. The Chairman thanked him for his efforts.

    Pond: Highways verge needs attention. The clerk had written to Tim Sills on whose farm the pond is located, asking if we can co-operate in enhancing the area.

    Footpath Cutting: The Clerk had written to Councillor Bentley at ECC passing on the thanks from the Council and residents and expressing the wish that this improvement in services continues next year.

  10. COMMUNICATIONS

    Miss Frost reported that the village website now has a search facility. This appears as a Google/Bing search. Work is progressing on setting up the three diaries for Newsletter, Parish Council and Hall Bookings. They are still at a trial stage and being tested. This is all that can be achieved without further expenditure.

  11. COUNCILLOR VACANCY

    The Chairman reported that after his latest plea in the newsletter a volunteer had come forward. The Council all were pleased that there had been a volunteer. When put to the vote Mr Nick Turkentine was unanimously co-opted. The Clerk agreed to contact him with the appropriate paperwork.

  12. FINANCE

    The Clerk had the half yearly accounts reconciliations ready for checking and reporting back at the next meeting. It was agreed to ask Mr Welbourn to undertake this short task

    Section 137 Expenditure: Village Hall WIFI of £200 grant had been discussed previously and it was agreed that this was an enhancement to the Village Hall facilities that had become an essential for both regular users and lettings.

    It was approved that the Stop Stansted Expansion membership represented a useful alternative source of information and potential advocacy for the £25 donation. Similarly, the RCCE membership was approved and invoice signed for £58.50.

    Insurance: Our policy had changed as Business Services at CAS, our specialist parish council brokers, had accessed a new insurance company and the information had been presented differently without adequate explanation. Now that the Clerk had eventually received explanation it was clear that this it would in fact make claiming more straightforward and would continue to give the same cover and reflect the decrease in price experienced last year. The appropriate invoice of £301.84 was agreed and signed

  13. VE DAY 2020

    It was agreed that this be looked at in further detail in the new year

  14. ISOLATION

    It had come to light that there were people in the village who lived rather isolated lives with limited support from family or friends. If their privacy was their choice little could be done formally. It was agreed that if informal opportunities arose, these should be taken to contact them and check on their well-being.

    In discussion it was agreed that there were newcomers to the village who did not engage in village activities. For some that was obviously their preference. It did seem however, that the village overall had become more dissociated. Solutions were discussed. In the past, there had been social events aimed at newcomers. It was agreed the idea be further discussed and possibly use the grant from Councillor Storah to fund the event, though the Clerk advised that this usage would have to be approved by Councillor Storah.

FUTURE MEETINGS - Thursday 7th November 8pm and Tuesday 3rd December 8.15pm and Thursday 6th January at 8pm, all in the Village Hall.

The meeting ended at 9.25pm

For a printable version of these minutes please click here.


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