The meeting started at 8.03
The Chairman opened the meeting by welcoming all councillors, particularly Miss Frost and Mrs Saxel the new members.
FUTURE MEETINGS - Thursday 13th June, August 1st and 6th September at 8pm Village Hall
APOLOGIES FOR ABSENCE
Alan Storah, District Councillor.
FORMS FOR ACCEPTANCE OF OFFICE AND EXPENSES RETURNS
were completed by all councillors. Most Register of Financial Interests forms were completed with the remainder to be sent directly to UDC
Vote to confirm usage of UDC Code of Conduct was completed unanimously
ELECTION OF CHAIRMAN
Mr Sean McCarthy was elected Chairman unanimously
CO-OPTION OF ADDITIONAL CONCILLOR
was deferred to the next meeting
APPOINTMENT OF PROPER OFFICER AND RESPONSIBLE FINANCIAL OFFICER
Mr Long was duly elected to these posts
CONFIRMATION OF INTERNAL AUDITOR
Mr Ross Midgely was confirmed in this capacity
SPECIFIC RESPONSIBILITIES OF COUNILLORS
were allocated as follows:-
|Sean McCarthy||Chairman, Police Liaison and Village Hall Representative|
|David Drane||Highways and Footpaths|
|Diana Frost||Village Website|
|Laura Saxel||Neighbourhood Watch, Tree Warden|
|Mark Welbourn||Traffic and Legal Issues|
|Martyn Long||Clerk and Responsible Officer|
MINUTES OF THE PREVIOUS MEETING HELD Thursday 25th April 2019
These had been amended to show the list of pre-approved expenditure and were signed
MINUTES OF THE ANNUAL PARISH ASSEMBLY MEETING FRIDAY 26TH APRIL
This item was deferred to the next meeting
A reply about which course would be needed for a first responder had been received from Community Heartbeat and forwarded to Jon Wilson who has volunteered
Anso Farm UTT/18/2945/FUL had been refused as rather large for the location
Boytons Farm UTT/19/0288/FUL refused but it was noted that UDC pre-application advice had been misleading. As there seemed to be some usage of the property the Chairman had contacted the Enforcement Team to follow this up
Telephone Kiosk - A reply had been received from BT saying that their consultation was on-going and the village would have 48 days after any notice appeared to make a case for its continued use.
Essex Police had circulated a document called Partnership Document in which they offered to visit villages, with Hempstead due for a street Beat meeting on 29th May. Mr McCarthy has offered to make himself available
It was agreed that the Clerk should write to Simon Howell, the out-going District Councillor to thank him for his support and friendship
HIGHWAYS AND RIGHTS OF WAY
Local Highway Panel - Mark reported that the consultation on the 40mph buffer zone had been replied to. Other respondents had expressed their disappointment that the zone could not be extended to Blagdens to include the dangerous blind summit that also contained several exits from properties
David Drane reported that he had heard nothing from County Councillor Simon Walsh concerning his request for a survey of the road surfaces throughout the village
There were still some bridge repairs on footpaths that had not been carried out. Mr Drane said that he would pursue the matter as it was some time since it had been reported
Footpath Cutting - Insurance document and risk assessments had been received from Mortimers. The first cut was imminent probably within the next week
Rosemary Cottage damage to drive - Mr Welbourn’s letter had received a reply indicating that further consultation was necessary before definitive answer could be given
It was agreed to refer the sorry state of the posts at Wellyard to the Highways Rangers. Name posts at Mill House Bungalows had been repaired and re-painted
It was agreed that the Clerk should proceed with the purchase of a new litter bin for the bus shelter. He had done some research and the price would be about £120 (ex Vat).
An email had been received from Chris Scott concerning trees on the end of the Chase that appeared to be leaning. As it was unclear who owned the land as it was a bridleway Mrs Saxel would endeavour to clarify the matter.
The Clerk had put a payment for £330 to cover grass cutting on the bank website for authorisation and the chairman signed the invoice
The two new councillors supplied the Clerk with details to enable them to be set up on the bank website as authorisers
Ms Frost said that she was planning to rationalise the website information, particularly the historical sections. She would also update the 100 Parishes Inormation
It was agreed that development of this useful document would be ongoing as issues occurred. The clerk asked that the insurance cover particularly should be carefully checked at renewal. Rewriting of the Financial Regulations, that had been previously circulated as a draft was ready for approval at the next meeting. Revision of the Standing orders was also underway
The meeting ended at 9.40pm
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