Hempstead
Parish Council

2019
January February March April May June
July August September October November December

Parish Council Contact List

ResponsibilitiesNameTelephone
Chairman + Police Liason + Village HallSean McCarthy01799 599558
Village WebsiteDiana Frost01799 599771
EnvironmentAlan Weedon01799 599366
Traffic and Legal IssuesMark Welbourn01799 599238
Highways + Public FootpathsDavid Drane01799 599397
Neighbourhood Watch + Tree WardenLaura Saxel 
Clerk + Responsible OfficerMartyn Long 
County Councillors Report click here
MINUTES OF THE HEMPSTEAD PARISH COUNCIL

Thursday 9th May 2019 in the Village Hall at 8pm
Present: Part Time:
Members of the Public:

The meeting started at 8.03

The Chairman opened the meeting by welcoming all councillors, particularly Miss Frost and Mrs Saxel the new members.

  1. APOLOGIES FOR ABSENCE

    Alan Storah, District Councillor.

  2. FORMS FOR ACCEPTANCE OF OFFICE AND EXPENSES RETURNS

    were completed by all councillors. Most Register of Financial Interests forms were completed with the remainder to be sent directly to UDC

    Vote to confirm usage of UDC Code of Conduct was completed unanimously

  3. ELECTION OF CHAIRMAN

    Mr Sean McCarthy was elected Chairman unanimously

  4. CO-OPTION OF ADDITIONAL CONCILLOR

    was deferred to the next meeting

  5. APPOINTMENT OF PROPER OFFICER AND RESPONSIBLE FINANCIAL OFFICER

    Mr Long was duly elected to these posts

  6. CONFIRMATION OF INTERNAL AUDITOR

    Mr Ross Midgely was confirmed in this capacity

  7. SPECIFIC RESPONSIBILITIES OF COUNILLORS

    were allocated as follows:-

    Sean McCarthyChairman, Police Liaison and Village Hall Representative
    David DraneHighways and Footpaths
    Diana FrostVillage Website
    Laura SaxelNeighbourhood Watch, Tree Warden
    Mark WelbournTraffic and Legal Issues
    Alan WeedonEnvironment
    Martyn LongClerk and Responsible Officer

  8. MINUTES OF THE PREVIOUS MEETING HELD Thursday 25th April 2019

    These had been amended to show the list of pre-approved expenditure and were signed

  9. MINUTES OF THE ANNUAL PARISH ASSEMBLY MEETING FRIDAY 26TH APRIL

    This item was deferred to the next meeting

  10. DEFIBRILLATOR

    A reply about which course would be needed for a first responder had been received from Community Heartbeat and forwarded to Jon Wilson who has volunteered

  11. PLANNING

    Anso Farm UTT/18/2945/FUL had been refused as rather large for the location

    Boytons Farm UTT/19/0288/FUL refused but it was noted that UDC pre-application advice had been misleading. As there seemed to be some usage of the property the Chairman had contacted the Enforcement Team to follow this up

  12. CORRESPONDENCE

    Telephone Kiosk - A reply had been received from BT saying that their consultation was on-going and the village would have 48 days after any notice appeared to make a case for its continued use.

    Essex Police had circulated a document called Partnership Document in which they offered to visit villages, with Hempstead due for a street Beat meeting on 29th May. Mr McCarthy has offered to make himself available

    It was agreed that the Clerk should write to Simon Howell, the out-going District Councillor to thank him for his support and friendship

  13. HIGHWAYS AND RIGHTS OF WAY

    Local Highway Panel - Mark reported that the consultation on the 40mph buffer zone had been replied to. Other respondents had expressed their disappointment that the zone could not be extended to Blagdens to include the dangerous blind summit that also contained several exits from properties

    David Drane reported that he had heard nothing from County Councillor Simon Walsh concerning his request for a survey of the road surfaces throughout the village

    There were still some bridge repairs on footpaths that had not been carried out. Mr Drane said that he would pursue the matter as it was some time since it had been reported

    Footpath Cutting - Insurance document and risk assessments had been received from Mortimers. The first cut was imminent probably within the next week

  14. ENVIRONMENT

    Rosemary Cottage damage to drive - Mr Welbourn’s letter had received a reply indicating that further consultation was necessary before definitive answer could be given

    It was agreed to refer the sorry state of the posts at Wellyard to the Highways Rangers. Name posts at Mill House Bungalows had been repaired and re-painted

    It was agreed that the Clerk should proceed with the purchase of a new litter bin for the bus shelter. He had done some research and the price would be about £120 (ex Vat).

    An email had been received from Chris Scott concerning trees on the end of the Chase that appeared to be leaning. As it was unclear who owned the land as it was a bridleway Mrs Saxel would endeavour to clarify the matter.

  15. FINANCE

    The Clerk had put a payment for £330 to cover grass cutting on the bank website for authorisation and the chairman signed the invoice

    The two new councillors supplied the Clerk with details to enable them to be set up on the bank website as authorisers

  16. COMMUNICATIONS

    Ms Frost said that she was planning to rationalise the website information, particularly the historical sections. She would also update the 100 Parishes Inormation

  17. RISK ASSESSMENTS

    It was agreed that development of this useful document would be ongoing as issues occurred. The clerk asked that the insurance cover particularly should be carefully checked at renewal. Rewriting of the Financial Regulations, that had been previously circulated as a draft was ready for approval at the next meeting. Revision of the Standing orders was also underway

FUTURE MEETINGS - Thursday 13th June, August 1st and 6th September at 8pm Village Hall
The meeting ended at 9.40pm

For a printable version of these minutes please click here.


January February March April May June
July August September October November December


(Top of page)