Hempstead
Parish Council

2017
January February March April May June
July August September October November December

Parish Council Contact List

ResponsibilitiesNameTelephone
Chairman + Police LiasonSean McCarthy01799 599558
Village Hall + Emergency Planning
    + Flooding
John Sladen01799 586429
Village WebsiteNicola McNeill01799 598074
EnvironmentAlan Weedon01799 599366
Traffic + Legal IssuesMark Welbourn01799 599238
Highways + Public FootpathsDavid Drane01799 599397
Neighbourhood Watch + Tree Warden
    + Affordable Housing
Sara Scott01799 599178
Clerk + Responsible OfficerMartyn Long 
MINUTES OF THE HEMPSTEAD PARISH COUNCIL

Thursday May 18, 2017 in the Village Hall at 8pm
Present: Part Time:
Members of the Public:

The meeting started at 8.05 pm

  1. APOLOGIES FOR ABSENCE

    Mr John Sladen
    County Councillor Simon Walsh
    District Councillor Simon Howell

  2. ELECTION OF CHAIRMAN

    Mr Sean McCarthy was unanimously elected Chairman and thanked the Council for their support.

  3. REPORTS OR CONTRIBUTIONS FROM DISTRICT AND COUNTY COUNCILLORS

    Reports had been received from both Councillors in anticipation of the Annual Parish assembly on Friday May 19.

  4. MINUTES OF THE PREVIOUS MEETING HELD April 20 2017

    These were agreed as a correct record.

  5. MATTERS ARISING

    Not covered elsewhere. There were none.

  6. PLANNING

    Pollards Cross; the clerk had contacted Uttlesford Planning for an update and the enforcement team were pursuing this issue.

    Brookmead, Anso Rd, UTT/17/1212/HHF. It was agreed that there were no comments necessary.

    Newlands, Howe Lane: a copy of the application had just been received and the need for comments assessed in due course when the details had been circulated.

    Chalkstones, Howe Lane had been approved with no reference to the Parish Council’s comments regarding the height of the building.

    Hill House, Hill Rd. Pallets of concrete blocks were in evidence but no planning application had been seen. It was agreed that whilst the matter may be dealt with under planning regulations the clerk would check with Building Control at Uttlesford.

  7. CORRESPONDANCE

    The instance of a sheep injured, possibly by a dog was noted. The sheep had now been moved to a field with no footpath access.

    Sir Alan Haselhurst, the Saffron Walden MP had decided to step down after many year’s service. It was agreed the Clerk should write on behalf of the Parish Council wishing him well for the future.

    It was also agreed that the Clerk should write to Uttlesford District Council regarding the lack of Secondary School places.

  8. HIGHWAYS AND PUBLIC RIGHTS OF WAY

    Mr Drane reported that some repairs had taken place to Wincelow Hall Road by sub-contractors after the damage caused by diversions. No action had been taken on Boytons Lane which had suffered similar damage.

    The road at Bridgefoot in Radwinter was again showing signs of deterioration. Mr Drane was still robustly pursuing these and other matters.

    It was also noted that there seemed to be a policy of removing cats’ eyes which the Council regretted.

    Road Safety Schemes - Mr Welbourn had written to County Councillor concerning the outcome of the Parish Council’s applications. Proposals to downgrade Anso Rd to a ‘C’ road had been rejected because it meant that the road would no longer be maintained to the same standard as ‘B’ roads.

    The proposal to have a 40mph limit to Blagdens had been rejected as it did not meet the criteria.

    The extension of the 30 mph limit to Boytons had gone into a re-validation process as the criteria had changed. The Council expressed their disappointment but agreed to continue to pursue these issues.

  9. ANNUAL GOVERNANCE STATEMENT

    The approval criteria were read out by the Clerk and approved by the Parish Council.

  10. ANNUAL ACCOUNTING STATEMENT

    was distributed by the Clerk and subsequently approved by the Parish Council.

  11. FINANCE

    The Internal Auditor Report that had been circulated prior to the meeting was discussed. It was agreed that the matter of the transfer of the Village Hall account that had been transferred to the Village Hall Management Committee would be discussed with the internal Auditor and representatives of that committee.

    The Clerk would contact EALC to discuss the anomalous spending of the Transparency Grant.

    He would also contact Julian Basham to ensure invoices for grass cutting were presented in a manner that did not lead to the confusion experienced this year.

    Mr Cockman the Internal Auditor had decided to retire after many years service. It was decided that various options would be explored.

    Payments
    The Council approved the monthly standing order of £80 to Mr Kitchen for his work on the website.

    The Clerk had put details of payments of £28.25 to Mrs McNeill for catering expenses for the footway opening celebrations and £129.22 to EALC/NALC for the annual affiliation fee onto the Unity Trust website for authorisation by councillors.

  12. ENVIRONMENT

    The long-standing issue of the fountain base was discussed. A liner needed to be installed and the traditional brickwork replaced. Mrs Scott and the Chairman agreed to try to find contractors.

  13. VILLAGE HALL

    Planning permission for the Play Area had not yet been submitted and Mr Long agreed to chase the issue. It was also noted that Mr Russ Wide had been elected as Village Hall Management Committee Chairman.

FUTURE MEETINGS - Thursdays 22nd June and 27th July at 8pm. There would be no August meeting but the council would meet again on TUESDAY 5th September at 8.15pm.

The meeting ended at 9.02 pm



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